Job Search Support · Virtual Assistants

100 Tasks a Job Search Virtual Assistant Can Do for You

Your job search doesn’t have to be a second full-time job. A Job Search Virtual Assistant (JSVA) can take care of the admin, the tracking, and the legwork — so you can focus on the conversations that move your career forward.

This page breaks down 100 practical, real-world tasks a JSVA can handle for you, grouped into clear sections so you can see exactly what to delegate.

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Learn more about how it works, who it’s for, and pricing on our main service page:  Job Search Virtual Assistant.
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Mid–senior professionals · Marketing & commercial leaders · Frustrated job seekers

1. Job Discovery & Research (18 Tasks)

Most job seekers spend hours trawling job boards and still miss high-fit roles. A Job Search Virtual Assistant can systematically scan, filter, and prioritise opportunities that actually match your experience, salary expectations, and target companies.

Daily job monitoring Hidden job market High-fit roles only
  1. Scan major job boards daily for roles matching your criteria.
  2. Search niche and industry-specific job sites you may not know about.
  3. Monitor target company careers pages for new openings.
  4. Track roles posted directly by hiring managers or internal recruiters.
  5. Filter out roles that don’t match your salary expectations or level.
  6. Filter roles by remote, hybrid, or on-site preferences.
  7. Identify jobs that closely match your skills and career direction.
  8. Spot pattern-match roles you may not have considered but are a strong fit.
  9. Flag “quick win” roles with fast application processes.
  10. Identify “stretch” roles that align with your next-step ambitions.
  11. Spot roles where your background gives you a competitive advantage.
  12. Compile lists of opportunities in specific cities or regions.
  13. Research emerging companies and scale-ups in your sector.
  14. Find unadvertised or lightly advertised roles via networks and platforms.
  15. Monitor changes to job descriptions over time for new requirements.
  16. Highlight urgent roles with short deadlines so you can prioritise.
  17. Create a weekly “shortlist” of top opportunities to review together.
  18. Summarise the overall job market so you understand demand and trends.

2. Job Applications & Forms (14 Tasks)

Applications are where most of the time disappears. Your JSVA can manage the manual work — forms, uploads, repetitive fields — while making sure each submission is accurate and aligned with the role.

Done-for-you applications Consistent quality No missed deadlines
  1. Complete online application forms on your behalf with your approval.
  2. Pre-fill standard fields so applications are faster and more consistent.
  3. Tailor key application answers to match the role requirements.
  4. Upload the correct CV and supporting documents for each role.
  5. Attach tailored cover letters or short motivation notes where needed.
  6. Respond to screening questions in line with your profile and goals.
  7. Track which roles have been applied for and when.
  8. Submit applications ahead of deadlines to avoid last-minute rushes.
  9. Log application confirmations and reference numbers.
  10. Support with completing assessment or pre-screening forms.
  11. Flag any roles that require additional documentation (e.g. portfolios).
  12. Prepare a daily or weekly summary of applications submitted.
  13. Maintain a consistent tone and professional image across all applications.
  14. Surface duplicate roles appearing on multiple platforms and ensure a single, clean application path.

3. CV & Resume Optimisation (11 Tasks)

A strong, up-to-date CV is still the foundation of a successful search. Your JSVA can help you turn a generic CV into a targeted, outcome-focused document that gets through both humans and ATS.

ATS-friendly Outcome focused Multiple versions
  1. Review your existing CV for gaps, clarity, and positioning.
  2. Suggest or implement a clearer layout that improves readability.
  3. Rewrite role descriptions to emphasise results and outcomes.
  4. Pull out measurable achievements (revenue, growth, efficiency, etc.).
  5. Align your CV language with the roles you’re targeting.
  6. Optimise keywords so your CV is more likely to pass ATS filters.
  7. Trim unnecessary or outdated content that distracts from your value.
  8. Create separate CV versions if you’re targeting more than one career path.
  9. Prepare a clean, ATS-safe version of your CV for text-based systems.
  10. Ensure formatting is consistent across sections and roles.
  11. Keep your master CV updated as you progress through your search.

4. Cover Letters, Messages & Outreach (8 Tasks)

Thoughtful outreach and tailored messages can set you apart. Your JSVA can prepare these for you so every interaction feels intentional and relevant.

Tailored messaging Consistent tone Faster outreach
  1. Draft tailored cover letters aligned to specific job descriptions.
  2. Create short, punchy “note to recruiter” messages for quick applies.
  3. Develop reusable outreach templates you’re comfortable with.
  4. Customise outreach messages for hiring managers and decision-makers.
  5. Write follow-up messages after you’ve applied for a role.
  6. Prepare polite “check-in” emails when you haven’t heard back.
  7. Proofread your own emails and messages for clarity and tone.
  8. Maintain a library of messaging templates for different situations.

5. LinkedIn Optimisation & Activity (13 Tasks)

For many roles, LinkedIn is as important as your CV. A JSVA can help you present a strong profile, stay active, and use the platform strategically to get seen by the right people.

Profile optimisation Content support Recruiter visibility
  1. Review and refine your LinkedIn headline for clarity and impact.
  2. Update your About section to reflect your current positioning and goals.
  3. Align your LinkedIn experience with your CV while staying platform-friendly.
  4. Add key achievements and metrics to your most recent roles.
  5. Suggest skills to add or reorder based on your target roles.
  6. Ensure your profile settings support being found by recruiters.
  7. Assist with setting “Open to work” in a discreet, professional way.
  8. Help you build a basic posting plan to stay visible during your search.
  9. Draft simple post ideas you can personalise and publish.
  10. Apply for roles via LinkedIn jobs and track them in your system.
  11. Organise and track recruiter messages so nothing is lost.
  12. Keep a list of companies and hiring managers to follow and engage with.
  13. Monitor relevant LinkedIn groups or communities for opportunities.

Want help implementing all of this in your own search?

Our Job Search Virtual Assistant service combines structured job search systems, expert support, and hands-on execution — from CV optimisation and applications to outreach and tracking.

View the Job Search Virtual Assistant service → 

6. Interview Preparation & Follow-Up (10 Tasks)

Once interviews start, pace and organisation matter. Your JSVA can support the research, preparation, and follow-up so you show up to every conversation prepared and confident.

Research support Structured prep Timely follow-up
  1. Compile company research ahead of each interview.
  2. Summarise the role, team, and reporting lines in a simple brief.
  3. Pull background information on interviewers from public profiles.
  4. Draft practice questions likely to be asked for the specific role.
  5. Help you structure STAR-based examples from your experience.
  6. Prepare a simple interview checklist so nothing is forgotten.
  7. Track interview dates, times, formats, and links in one place.
  8. Send you reminders and prep notes ahead of each conversation.
  9. Draft polite post-interview thank you emails.
  10. Log outcomes, feedback, and next steps after each interview.

7. Tracking, Organisation & Admin (14 Tasks)

The difference between “busy” and effective job searching is usually systemisation. A JSVA can turn your search into a clear, trackable process so you always know what’s happening.

Centralised tracking No loose ends Weekly reporting
  1. Set up a job search tracker (spreadsheet, CRM, or system you prefer).
  2. Log every role you’re considering, applying to, or interviewing for.
  3. Track application status from “planned” to “offered” or “closed”.
  4. Store links to job descriptions before they expire.
  5. Track contact details for recruiters and hiring managers.
  6. Log feedback or notes from each conversation.
  7. Record reasons for rejections so patterns can be identified.
  8. Maintain a list of companies where you’d like to be considered long term.
  9. Flag follow-up dates so you don’t lose momentum.
  10. Maintain a list of interviews and associated preparation tasks.
  11. Organise your CV versions and cover letters in a clean folder structure.
  12. Prepare weekly summaries of activity, progress, and next priorities.
  13. Highlight bottlenecks or where you’re getting stuck in the process.
  14. Keep your search organised even when you’re busy in your current role.

8. Employer & Recruiter Communication (12 Tasks)

Clear, consistent communication helps you come across as professional and reliable. Your JSVA can support with drafting messages and managing the back-and-forth so nothing slips.

Professional tone Follow-up management Relationship building
  1. Draft introductory emails to recruiters and headhunters.
  2. Prepare outreach messages to hiring managers in your target companies.
  3. Write concise replies to inbound recruiter messages.
  4. Draft emails to clarify role details, expectations, or salary bands.
  5. Prepare polite follow-up emails when you haven’t heard back.
  6. Draft messages to reschedule interviews if necessary.
  7. Support with wording offers of availability or notice period details.
  8. Assist with crafting messages around counter-offers or competing offers.
  9. Help you prepare tactful responses around career gaps or transitions.
  10. Keep a log of who has been contacted and when.
  11. Suggest ways to nurture relationships with key recruiters or hiring managers.
  12. Maintain consistency in how you present your story across all channels.

Turn Job Searching into a Managed Process — Not a Second Job

If you recognise yourself in this list — spinning plates, applying in bursts, struggling to keep track — a Job Search Virtual Assistant can help you run a calmer, more strategic search while you stay focused on interviews and performance.

We work primarily with mid–senior professionals and marketing, product, data/AI, and commercial leaders who want a more proactive, higher-quality approach to their next move.

London-based, supporting candidates globally.